CHAPEL LAWN

Clun Town Council with Chapel Lawn

Clun Town Council with Chapel Lawn website

Gary Mills is the new Chapel Lawn representative on the above town council.  He lives in the Redlake Valley and is available to be contacted if you have any issues you wish to bring before the council.  Gary’s contact details are below:


Treverward House, Treverward, Craven Arms. SY7 8LX.  

Tel: 01588 640218 or email

Welcome to Chapel Lawn Village Hall, South Shropshire...

...a newly refurbished and well equipped venue for hire at very reasonable rates, suitable for a variety of occasions: birthday parties and celebrations, art shows, business meetings, quiz evenings, live shows, theatre, yoga and more.

There is ample parking and a wood pellet central heating system makes it a warm winter meeting place.  We have good disabled access and the disabled toilet is big enough to double up as a changing room if necessary.  

There is a well equipped kitchen, housing a new dishwasher and fridge and this can be soundproofed from the main hall with a new roller blind.

The exterior has also recently been improved with level tarmac and two solid picnic benches for fine weather use.


Click here for a list of the Hall’s facilities

*New Data Protection Policy

 *** We have a hearing loop installed and if you have any access need, please not hesitate to contact Christine or phone 01547 530258 ***


There is no cash kept on the premises

The Hall is available for private hire at very reasonable rates and free for events open to members of the local community.  

The Village Hall Committee manages the running of the village hall and welcomes ideas, suggestions and general enquiries, which should be made to Becky Sherman (chairman) 01547 530530 or Vivien Ashton (secretary) 01547 530427

The agenda (as available) and date for the next meeting, draft minutes of the last meeting and minutes of previous meetings (in PDF format) are available by contacting the Chairman.  Anyone is welcome to attend our meetings and put forward items for the agenda.

Regular events take place in the Hall:

Village Hall Facilities

The main hall is 44ft (13.5m) long x 26ft (8m) wide.

Ladies, Gents and Disabled toilets

120 people standing

80 seated theatre style

70 seated at tables


Stage:

Stage 14ft (4.3m) wide x 8ft (2.5m) deep

Stage curtains & screens to the side

Audio visual facilities:

DVD player with projector & large pull down screen

Computer connectivity to projector for slideshows

Sound system

Hearing loop

Flip chart (please provide your own paper and pens)


Equipment:*

16 long tables, each would seat 8 people

10 small square tables, good for playing bridge or a 4 person quiz team!

5 round cabaret style tables, each would seat 6 people comfortably

80 comfy blue padded chairs

40 wooden chairs (on request)


Kitchen:

Kitchen with dishwasher, sink, fridge, cooker, kettles, etc

Cutlery & crockery for 100

Glasses, cups, saucers, etc

Various serving utensils

Tea towels

Hot water heater


Premises Licence:

The premises is licensed to be open from 9.00 am to 1.00 am.


*It is possible to hire tables, chairs and some other equipment for a reasonable fee. Please contact Beryl Palmer.

Hall Hire Booking and Fees

Bookings should be made through Beryl Palmer 01547 530106 or email Beryl  

Problems or complaints should be referred to

Becky Sherman or Jim Rogers,

not to Beryl.




KEY HOLDERS in addition to Beryl

Becky Sherman (Chairman) 01547 530530

Jim and Christine Rogers 01547 530258

James Middleton 01547 530247

Treasurer

Jim Rogers,  01547 530258

Woodside, 

Chapel Lawn

Secretary

Vivien Ashton,   01547 530427

Lower Hodre Cottage

Chapel Lawn

Village Hall Committee


Next meeting: Ordinary Meeting 20th August 2019 7.30 pm

Agenda: To be circulated  


Chairman’s notes on recent meetings can be found below or by clicking here.



VILLAGE HALL Hall Hire and Booking Fees Committee

On this page

Clun Town Council with Chapel Lawn

Hall Hire and booking fees

Committee

BOOKING FEES

Free for events open to the local community

Dance

£35

Evening Hire

£30

Afternoon Hire

£20

Morning Hire

£20

Parish Council/PCC

£12

Recreational classes

£12

Funeral Reception

£40

Workshops

£25

Elections

£80

REDLAKE VALLEY VILLAGE HALL DATA PROTECTION POLICY

This statement acts as the Village Hall’s (VH) policy for complying with the EU GDPR Regulation of 2016.  It will be kept under review by the VH Committee of Trustees and updated in the light of changing circumstances and advice received.

The VH operates this policy principally for the Legitimate Interest of carrying out its function of “….use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants” as stated in the Trust Deed that is held by the Charities Commission.

The VH maintains an electronic list of names and email addresses of people who have been asked to be kept informed of events taking place in the Redlake Valley.  

The Committee of Trustees acts as the Controllers of data and its use and any trustee with delegated authority from the committee may act as a Processor.

The Village Hall aims to respond to all written/emailed requests from individuals about their personal data within seven working days and guarantees to respond within thirty days. It will carry out any deletions without query or delay.

Personal data is stored securely on one computer to which only one trustee will have access while she/he has that delegated authority. Personal data will never be passed onto a third party.

This statement will be a permanent fixture on our website.

OM 21 October 2015

OM 14 July 2015

OM(2) 14 May 2015

AGM 14 May 2015

OM(1) 14 May 2015

OM 2 December 2014

OM 29 September 2014

OM 29 July 2014

AGM Tuesday 20 May 2014

OM 20 May 2014

Tuesday 10 April

February 18 2014

November 12 2013

Sept 5 2013

AGM 14 May 2013

Ordinary Meeting 14 May 2013

March 26 2013

December 11 2012

October 24 2012

October 2 2012

May 22 2012

January 17 2012

Jan 12 2010

July 28 2009

AGM June 16 2009

Jan 13 2009

July 24 2008

AGM June 19 2008

Jan 8 2008

Sept 5 2007

4th September 2018 Meeting Notes of Ordinary Meeting

Present:  Becky Sherman (Chair), Vivien Ashton (Secretary)

Di Cosgrove, Marion Cox, Jacqueline Molony, Simon Jameson, James Middleton, Sarah Oakden, Beryl Palmer, Peter Sherman , Dave Wright

Apologies:  Jim Rogers, Christine Rogers


The path to the side of the hall will be cleared and tidied in the Spring and when there is a need.

The Committee are discussing the purchase of a Pop up marquee:

Jim Rogers has made disabled signs for the hall

Sunday afternoon entertainment (mainly for winter) was approved.

Hodre Pond is now the responsibility of a small group of volunteers; the Village Hall may be asked for small amounts of funding in the future.

Village Hall Quiz The date for the Quiz was settled as Friday 7th December.  Volunteers were requested for food preparation and help on the night.

The fire extinguishers were checked this week

Community Building Funding: Beryl Palmer drew to the attention of the Committee the offering of grants by a charitable Foundation administered by the Shropshire Rural Communities Charity.


CHAPEL LAWN COMMITTEE MEETING NOTES FROM THE CHAIRMAN

20th November 2018 Meeting Notes of Ordinary Meeting

Present:  Becky Sherman (Chair), Vivien Ashton (Secretary)

Di Cosgrove, Marion Cox, Jacqueline Molony, Simon Jameson, James Middleton, Sarah Oakden, Beryl Palmer,  Jim Rogers, Christine Rogers, Dave Wright

Apologies: Gary Mills

Guests: Karen Limbrick, Mark Limbrick (Arts Alive)


Risk Assessment has been updated and in future will be carried out before each AGM.  We have a separate Fire Risk Assessment

Friday 7th December – Quiz night arrangements were finalised by Mark and Karen Limbrick

Saturday 15th December - Village party and film arrangements were finalised

The Committee received feedback from the Arts Alive Subcommittee.

Arts Alive are struggling with funding and are asking Village Halls and entertainment venues to contribute extra to help.  The committee agreed in principle to supporting Arts Alive as it provides an important service.  They are discussing ways in which this can be achieved without compromising its charitable status.

Christmas decorations to be put up before the Men’s Cooking Competition on Dec 1st.

Some of the committee are concerned that enough people need to show up to the New Year’s Party; it will be run on the same format as normal ie. DIY.  Start time will be 9.30pm.

Housekeepers on duty need to check cleaning consumables and purchase necessary items (toilet rolls and drying paper etc.) before specific events.

There is a problem with the drainage of the kitchen sink which will be investigated.

The men’s toilets and hallway will be redecorated in the coming year.

The next meeting will be on the 19th February 2019


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Chairman’s Report and meeting notes AGM 28th May 2019

There were apologies from Gary Mills, Di Cosgrove and Simon Jameson.  Four non-committee members were present.

The committee have worked hard this last year to provide plenty of entertainment in the form of films, shows and parties.  The season’s films were very well received and in total have raised over £500 and that is without the ever popular food and flicks last month.  We hosted the county quiz in November, which seems to be a regular event now and participants have been very complimentary about our hosting service.  Then there was the New Year’s party and a couple of pub nights last summer which we hope to repeat this coming summer.  

Through Arts Alive, we have the opportunity to host live performers such as Daniel Llewellyn Williams (The Regular Little Houdini).  These people love to come and play to small intimate audiences and can do so thanks to Arts Alive.  The organisation is very important to small rural communities such as ours and they are in danger of losing their funding.  As a Village Hall Committee, I believe it is important that we support the organisation so that we can continue to provide such a wealth of interesting shows and talented performers.  There is to be a special event in September, to commemorate Arts Alive, to raise money for them and more importantly to have a party!

We also provide a venue for other events:  The church has used the Village Hall for the ramble and lunch, the harvest supper, the mens’ cooking competition and bake-off, and drinks and canapes before the concert a week or two ago.  This is currently vital for the church which is desperately short of funds.  There are also the regular meetings of local organisations such as the WI, ODAS and the Air gun club, The Redlake Valley Artists, the Community Benefit Society and in addition the hall  is used for Clun with Chapel Lawn Town Council meetings and national and local elections.  It is also used for parties, christenings, weddings and funerals.

None of this would go so smoothly or be possible without the hard work and dedication of our little team and ‘thank you’s go to all our committee members in particular and to other regular helpers and cooks for the food events.  

Last year I was able to report on several refurbishments and repairs to the village hall during the year.  This year apart from providing disabled parking signs, painting the front of the hall and putting up the new village hall sign, renovations have taken a back seat and we have instead been saving up for the next round of improvements. These have now been decided and, due to the year’s activities and entertainments, these can all be done without resorting to public funding, which is perhaps needed more elsewhere.  

Over the next year we intend to replace the kitchen and hallway tiles with non-slip flooring; purchase new stackable staging, install full stage lighting, side curtains and black-out blinds and carry out various repairs, such as replacing the flushing unit in the gents toilets (now done), re-decorating inside and out and replacing ‘blown’ double glazing in the windows.

We are also hoping to provide wi-fi in the hall so that not only will it be possible to communicate with the outside world while here, but also we could provide live-streaming of events and it would be very useful to know from the people here if anyone would be interested in watching live streamed events such as sport, plays, ballets, operas or concerts?

The Entertainments Sub Committee outlined their role as from earlier this year and listed the forthcoming events (see last OM)

Beryl Palmer resigned from the Trustees but agreed to continue as booking secretary for the hall.  All other trustees agreed to continue as before.

The AGM was followed by a brief Ordinary Meeting to elect chairman - Becky Sherman and vice chairman - Di Cosgrove and to confirm the continuing appointment of treasurer and secretary.

Dates for next season’s films were also arranged as follows: 14/9/19, 12/10/19, 9/11/19, 29/11/19 and 11/1/20

Tuesday 19th February 2019 notes of Ordinary Meeting

Absent and apologies from Vivien Ashton (Secretary) andDi Cosgrove

Arrangements were finalised for the live show, A Regular Little Houdini on 30th March.  

Arts Alive extra funding.  As a registered charity, the Village Hall cannot donate money itself so it was decided that specific event would be held in the Village Hall as a fund-raiser.

The Entertainments Sub Committee now has guidelines, detailing its responsibilities.  The current membership consists of Di Cosgrove, Marion Cox (Arts Alive Promoter), Sarah Oakden and Peter Sherman.

It was proposed and agreed that a cleaner should be employed after large parties and other appropriate occasions to make sure that the hall is kept clean and presentable.  The inventory will be updated int eh next few months.

More refurbishment of the hall is needed and as funds are currently quite high, items such as an overhaul of the Gents toilets, replacement of the tiles in the entrance hall, stage lighting and new staging and a general re-decoration should be considered.  The kitchen drain will also be considered

Vivien Ashton has agreed to be the Compliance Officer

It was agreed to consider having an internet wi-fi connection for the Hall.

Christine Rogers reported that the Flicks in the Sticks has been very successful this season with an average of 32 people attending each film and a profit of £512.00

Gary Mills as Clun Town Council representative asked for points to be raised.  The only one was the state of road signs in the parish.  He also said that there will be major road resurfacing taking place in Clun during the summer which will cause disruption.  Gary was thanked for his input.


Monday 13th May 2019 notes of Ordinary Meeting

Apologies from Gary Mills

Members of the Entertainment Sub Committee (ESC) attended the launch meeting of Arts Alive to view samples of the available acts for the forthcoming season.  Food and Flicks; 61  people came, of whom 56 had the meal. Takings were £480.

Dates put forward to the Committee were approved as follows:

Pub Evenings 22/6, 20/7 and 17/8.  Other dates; 1/9 3.0 pm Beetle Drive, 28/9 Arts Alive Celebration 'Canapés and Fizz', 26/10 Wild Willy Barrett's Roaring Touring,23/11 Sultana Brothers, 14/12 Christmas Party (to be arranged)  

It was agreed to include in the Booking Agreement the exclusion of helium balloons and lanterns from the decoration of the Hall as they create dangerous litter both in the hall and in the surrounding fields.

Jim Rogers presented the following list of proposed refurbishments:

New staging, Exterior and Interior redecorating, Flooring, Stage lighting, Blackout blinds, Installation of Wifi, Double glazing repairs, Men's urinals.  The Committee felt strongly that these repairs should be made using existing funds where possible rather than raising external funding. The Committee voted to approve all the above stated refurbishments, on a step by step basis, leaving the work on the stage to a later date.